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Home >  Charity requirements & guidance > Specialist guidance > Local authorities > Consolidating/transferring small funds

Consolidating/transferring small funds

This guidance is aimed at local authorities which manage several small charitable funds (not including land). The funds might cover a range of charitable activity eg education and recreation.

As the charity trustee, the Council has a duty to review whether these funds continue to be effective in delivering the benefits they were originally set up for. For example, if the income they generate is very small, and is no longer sufficient to provide meaningful benefits, the Council could consider whether the charities would be more effective, and easier to administer, if they were:

  • consolidated into one fund, and/or
  • transferred to another charity to administer

The Charities Act provides simplified procedures for dealing with small charities, including changing their purposes and transferring assets. Using these procedures can be an easy way of creating a consolidated pool of charitable money that can be spent on a wider range of charitable purposes than those of the original charities. This can help free up the potential of these assets for the benefit of the local community.

Two possible options are:

1. Passing the assets to a new charity run by the Council with wide charitable purposes for the benefit of the local community.

This is suitable where:

  • there are a worthwhile number of small funds with sufficient monetary value when consolidated, and
  • the Council has other significant charitable assets (for example, a recreation ground or other public amenities) which it will continue to manage, and
  • the income of the consolidated funds can be used to support and maintain the other charitable assets the Council manages

2. Passing the assets to another separately-run charity to be used for wide charitable purposes for the benefit of the local community.

This is suitable where:

  • there are few small funds with a limited monetary value when consolidated
  • the Council has few or no other significant charitable manages which it will continue to manage
  • the Council is satisfied that the funds will benefit from the expertise and focus that being managed by an independent charity can bring

Checklist - things to think about before transferring charitable money to another body

1. Have you checked that the money is a charitable asset, and is not part of the Council's statutory property?

2. Do you need to manage a possible conflict of interest arising because the Council is both the charity trustee and a local authority with an interest in the money in its statutory capacity?

3. Is the transfer the best way of serving the charity's beneficiaries in future?

4. Are you transferring the money to a charity?

5. Does the body receiving the money have sufficient resources to manage the assets effectively?

6. Have you considered what legal methods are open to you to carry out the transfer?

  • Does the charity's governing document contain a dissolution clause? If so you might be able to do the transfer as part of the winding up of your charity - see Closing your charity
  • Does the charity's governing document give you power to transfer trusteeship of the charity?
  • Can you use a simplified process to transfer the funds? See Transferring property to another charity
  • Do you need authority or a scheme from the Commission to make the transfer happen? You might need this if, for example, there is no clear power to permit the transfer, or if the receiving body is not a charity

7. Have you considered changing the purposes of the funds before you transfer them?

If you are able to use the simplified procedure of the Charities Act for the transfer of the funds, you will also be able to use similar procedures to change the purposes of the funds. If you do this before any transfer, it makes it easier to ensure that the transferred funds have a better ‘fit’ with the purposes of the charity you are transferring to.

If the Council has decided to keep the consolidated funds under its management, it has the option to establish a new charity with wider purposes for the benefit of the local community, and pass two resolutions under the Charities Act to:

  • change the purposes of the funds to the wider purposes (these must include the original purposes)
  • transfer the funds to the new charity

The section on the simplified process to transfer the funds helps you decide if you can use the simplified process to change the purposes of your fund.

See also:

  • Transferring property to another charity - this gives guidance to the simplified process and links to an online form
  • the Boost Initiative - can simplify the process of amalgamating and transferring small funds to local community foundations

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